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ADVERTISING AT THE 2016 ANNUAL CONFERENCE

 GCLS offers SIX ways to advertise your business to our estimated 400 conference attendees in 2016:

  1. Advertise in the Conference Program
  2. Advertise in the Awards Ceremony Program
  3. NEW: Awards Ceremony Pre-Show advertising slideshow
  4. NEW: Foyer advertising slideshow
  5. ​NEW​: Foyer/Awards Pre-show Combo
  6. Promotional Items in our Conference Bags

 

1. Advertising in the Conference Program

The deadline for reserving advertising and for submission of artwork for our Conference Program is APRIL 1st, 2016. (If your artwork includes finalist information, it will be due ONE WEEK after all finalists have been posted.)   We recommend that you book your advertisement early, so that you don't miss out on a great marketing opportunity.  This is particularly true for those wanting a prime location.

Advertising in the Conference Program: If you are wanting to reach out to the Lesbian community, this is a great opportunity.  We are expecting over 350 participants this year.  Everyone receives the color program that is beautifully designed and laid out.  The program contains bios and pictures of attending authors, the conference schedule, lists of donors and sponsors, 5 and 10 year pin recipients, Writing Academy Graduates, and more.  This is a well read and perused program, that is a keepsake for many attendees.

Advertising in the Awards Program is now available.   Please see below for more information and pricing. 
  
PLEASE NOTE: DEADLINE RESERVE AD SPACE IS APRIL 1, 2016

SEND YOUR ARTWORK to:

 

SEND YOUR QUESTIONS to:

carleen.spry@goldencrown.org

The Program Options The Souvenir Conference Program is a bound full color booklet, 8.5"/11", with the following prime locations: Inside front cover, inside back cover, and a (2 page) centerfold.We have full page - prime locations as well as scattered location, 1/2 page, 1/4 page (vertical or Horizontal), and Business card size ads.If enough ads are received, we plan to do a 1 page spread of business card ads for local businesses to Washington, D.C. and surrounding areas.
Distribution The Conference program will be distributed to each attendee of the 2016 GCLS Literary Conference. Anticipated attendance is ~350.
Advertising Rates Run-of-book color ads are available in a variety of sizes and prices from Full page to business card size listings.We have advertisements to fit every budget.
Payment 100% payment is due at time of ad reservation.
Refunds Cancellation requests may be made prior to April 1st, 2015.After that date, if no artwork is received, the assigned ad space will read "AUTHOR AUTOGRAPHS: This space paid for by __". No full or partial refunds will be given after April 1st, 2015.
File Specifications

Ad dimensions can be found in the table below. We accept .pdf, .jpg, .tif, Photoshop or InDesign file types. All files should be high-resolution, 300dpi files.
Ads must be camera ready unless you have contacted Ann McMan for ad creation service.


If you would like Ann to create an ad for you, please contact her at annmcman@gmail.com

Important Dates

Reservation and artwork deadline – April 1 2016 (If you intend your artwork to include Goldie finalists, please let Carleen Spry know - your artwork will be due 1 week after the finalists have been announced. But you must reserve your space by April 1st. All other artwork is due April 1st.

(Please note: If we do not receive your artwork, the space will say "This advertising space purchase by [_____].")


Send artwork to artwork@goldencrown.org



 

 

 

 

 

 

 

 

 

 

 

 

Conference Program Ad Specs and Prices

 

Advertisement Type
Size Member Cost Non-Member Cost
Full Page

10" (h) x 7.5" (w) - No Bleeds

10.25(h) x 7.75(w) - With Bleeds

$350 $550
Full Page in Prime Location
10" (h) x 7.5" (w) $450 $650
1/2 Page

Horizontal:  4.25" (h) x 7.5" (w)

Vertical: 10" (h) x 3.5" (w)

$225 $325
1/4 Page
5.25" (h) x 3.5" (w)
$125 $175
1/8 Page (Business Card)
2.5" (h) x 3.5" (w)
$35 $50

 

**There are additional Early Bird Discounts


If you would like our graphic artist to create an ad for you, please contact:
Ann McMan at annmcman@gmail.com for pricing.

 

CLICK HERE TO PURCHASE ADVERTISING IN THE CONFERENCE PROGRAM


2. Awards Ceremony Program Advertising 

Our 12th Annual GCLS Awards Ceremony will be held Saturday, July 9th, 2016 at the Hilton Alexandria Mark Center.  We are expecting up to 400 people to be in attendance. 

Our full color 6"x 9" Awards Program is a keepsake that lists all finalists for each of the awards.  There is space for attendees to collect autographs from the authors throughout the night, and the programs are kept by many. 

To submit an ad for this program, your ad must be at least 300dpi with the following dimensions:
  • Ad without bleeds:  8"(h) x 5"(w)
  • Ad WITH bleeds: 9.25"(h) x 6.25"(w)
JPG, PDF or TIF formats accepted - must be 300 dpi or higher.

The cost of a full page ad in the Awards Program is $150 for members and $250 for non-members. (There is also an early bird discount.)

 

Artwork that does NOT include finalist information is due APRIL 1, 2016. Artwork that includes finalist information is due ONE WEEK AFTER FINALISTS HAVE BEEN POSTED.  (Please note: If we do not receive your artwork, the space will say "This advertising space purchase by [_____].")

 
Submit your ad graphic to artwork@goldencrown.org

  

CLICK HERE TO PURCHASE ADVERTISING IN THE AWARDS PROGRAM


 

3. Awards Pre-show Advertising Slideshow:

This year, we're adding another advertising option - Awards Pre-show Ads.

During the Pre-awards reception and seating, we will be running an advertising slideshow.  This will be an opportunity for 350-400 attendees to see your ads!

All ads will be on a continuous loop during this time. 

 

The cost of advertising in the Awards Pre-show slideshow is $150.

Please note: The advertising slideshow will present all advertising in LANDSCAPE layout. So you must provide artwork that is landscape for the best viewing. Artwork that does NOT include finalist information is due APRIL 1, 2016. Artwork that includes finalist information is due ONE WEEK AFTER FINALISTS HAVE BEEN POSTED.  (Please note: If we do not receive your artwork, the space will say "This advertising space purchase by [_____].")

 

CLICK HERE TO PURCHASE ADVERTISING DURING THE AWARDS PRE-SHOW


 

 

4. Foyer Advertising Slideshow:

This year we have the ability to run a slideshow in the Foyer of our conference area.  This slideshow will run during conference house from Wednesday through Saturday and will be seen by all conference attendees.

During the Pre-awards reception and seating, we will be running an advertising slideshow.  This will be an opportunity for 350-400 attendees to see your ads!

All ads will be on a continuous loop during this time. 

 

The cost of advertising in the Foyer slideshow is $200.

Please note: The advertising slideshow will present all advertising in LANDSCAPE layout. So you must provide artwork that is landscape for the best viewing. Artwork that does NOT include finalist information is due APRIL 1, 2016. Artwork that includes finalist information is due ONE WEEK AFTER FINALISTS HAVE BEEN POSTED.  (Please note: If we do not receive your artwork, the space will say "This advertising space purchase by [_____].")

 

CLICK HERE TO PURCHASE FOYER ADVERTISING 




5. Foyer/Awards Pre-Show Combo Advertising:

You can purchase advertising in BOTH the Foyer and the Awards Pre-show Slideshows. This will ensure that your ad will receive maximum exposure. 

There is also a $50 discount for purchasing the Combo. 

The cost of advertising in the both the Foyer and the Awards Pre-show slideshows is $300.

Please note: The advertising slideshow will present all advertising in LANDSCAPE layout. So you must provide artwork that is landscape for the best viewing. Artwork that does NOT include finalist information is due APRIL 1, 2016. Artwork that includes finalist information is due ONE WEEK AFTER FINALISTS HAVE BEEN POSTED.  (Please note: If we do not receive your artwork, the space will say "This advertising space purchase by [_____].")

 

CLICK HERE TO PURCHASE FOYER/AWARDS PRE-SHOW COMBINATION ADVERTISING 

 


6. Conference Bag Promotional Inserts:


We accept inserts (appropriate to our Mission) to go in the Conference Bags (handed out to attendees).  

 

Cost is $25 per promotional insert.


WE CAN NO LONGER RECEIVE HAND DELIVERED ITEMS (due to the change in start time for the conference).  Items for inclusion in the bags MUST BE RECEIVED BY June 29, 2016.  

To Ship: Please be sure to mark on outside of box: "Inserts for Conference Bags."  Email Liz Gibson at director@goldencrown.org to request the shipping address.  

Items not received by the deadline will not be included in the bags.  Due to tight timelines, there will be no exceptions and no refunds.

 

CLICK HERE TO INCLUDE YOUR PROMOTIONAL ITEMS IN CONFERENCE BAGS



All advertising space is reserved on a first-come, first-served basis.  Please note limitations on refunds (no refunds after April 1, 2016).  Please email Liz Gibson with any questions.

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