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2019 Conference Advertising
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ADVERTISING OPTIONS

 GCLS offers SIX ways to advertise your business to our estimated 350 conference attendees in 2019:

  1. Advertise in the Conference Program
  2. Advertise in the Awards Ceremony Program
  3. Awards Ceremony Pre-Show advertising slideshow
  4. Vendor Room advertising slideshow
  5. Vendor Room/Awards Pre-show Combo
  6. Promotional Items in our Conference Bags

 1. Advertising in the Conference Program

The Souvenir Conference Program is a bound, full color booklet, 8.5" x 11". We offer various ad sizes, including: full page, 1/2 page, 1/4 page, and 1/8 (business card). We are expecting approximately 350 participants this year.  Everyone receives the color program that is beautifully designed and laid out.  The program contains bios and pictures of attending authors, descriptions of conference sessions, lists of donors and sponsors, 5 and 10 year pin recipients, Writing Academy Graduates, and more.  This is a well read and perused program, that is a keepsake for many attendees.
 
Important Information:
  • DEADLINE: April 1, 2019 for both reserving the space and submitting artwork.
    • If your artwork includes finalist information, it will be due ONE WEEK after the finalists have been posted/announced.
    • If we do not receive your artwork, the space will say "This advertising space purchased by____________."
    • Send artwork to carleen.spry@goldencrown.org.
  • PAYMENT: 100% due at the time of space reservation. 
    • Cancellation requests may be made prior to April 1, 2019.
    • No full or partial refunds will be given after April 1, 2019.
  • FILE SPECS: See the images below.
    • We accept .jpg, .tif, .pdf, or Photoshop. All files should be high-resolution (300 dpi at actual ad size, minimum).
    • All PDFs need to have FONTS EMBEDDED.
    • All Photoshop (PSD) files need to be FLATTENED.
    • All TIF files need to be FLATTENED.
    • All ads must be camera ready.
    • If you have questions about any of the above, please contact Ann McMan (ann.mcman@gmail.com). She will be happy to answer them OR create the ad for you.
  • DESIGNAnn McMan has kindly and generously offered her designing talents to anyone who would like assistance with ad creation. If you would like Ann to create an ad for you, please reach out to her at ann.mcman@gmail.com. She'll be happy to work with you. 

 

Conference Program Ad Specs and Prices

 

(There is also an early bird discount - see prices in store.)


CLICK HERE TO PURCHASE ADVERTISING IN THE CONFERENCE PROGRAM


2. Awards Ceremony Program Advertising 

Our 12th Annual GCLS Awards Ceremony will be held Saturday, July 8th, 2019 at the Wyndham Grand Pittsburgh Downtown.  We are expecting up to 350 people to be in attendance. 

Our full color 6"x 9" Awards Program is a keepsake that lists all finalists for each of the awards.  There is space for attendees to collect autographs from the authors throughout the night, and the programs are kept by many. 

To submit an ad for this program, your ad must be at least 300dpi at actual ad size with the following dimensions:
 
  • Ad without bleeds:  8"(h) x 5"(w)
  • Ad WITH bleeds: 9.25"(h) x 6.25"(w)
JPG or TIF formats accepted - must be 300 dpi or higher.

The cost of a full page ad in the Awards Program is $150 for members and $250 for non-members. (There is also an early bird discount.)

 

Artwork that does NOT include finalist information is due APRIL 1, 2019. Artwork that includes finalist information is due ONE WEEK AFTER FINALISTS HAVE BEEN POSTED.  (Please note: If we do not receive your artwork, the space will say "This advertising space purchase by [_____].")

 
Submit your ad graphic to carleen.spry@goldencrown.org

  

CLICK HERE TO PURCHASE ADVERTISING IN THE AWARDS PROGRAM

 


 3. Awards Pre-show Advertising Slideshow:

During the Pre-awards reception and seating, we will be running an advertising slideshow.  This will be an opportunity for 300-350 attendees to see your ads!

All ads will be on a continuous loop during this time. 

 

The cost of advertising in the Awards Pre-show slideshow is $50 for members and $150 for non-members.

 

Please note:

  • The advertising slideshow will present all advertising in LANDSCAPE layout. Your ad must be at least 300dpi at actual ad size with the following dimensions - 10" wide by 7.5" high.
  • You must provide artwork that is landscape for the best viewing.
  • Deadline for purchase and artwork is June 1, 2019

 

CLICK HERE TO PURCHASE ADVERTISING DURING THE AWARDS PRE-SHOW

 


 4. Vendor Room Advertising Slideshow:

This year we have the ability to run a slideshow in the Vendor Room of our conference area.  This slideshow will run during conference house from Wednesday through Saturday and will be seen by all conference attendees.

All ads will be on a continuous loop whenever the Vendor Room is open. 

 

The cost of advertising in the Vendor Room slideshow is $50 for members and $150 for non-members.

 

Please note:

  • The advertising slideshow will present all advertising in LANDSCAPE layout. Your ad must be at least 300dpi at actual ad size with the following dimensions - 10" wide by 7.5" high.
  • You must provide artwork that is landscape for the best viewing.
  • Deadline for purchase and artwork is June 1, 2019


 

CLICK HERE TO PURCHASE VENDOR ROOM ADVERTISING 




5. Vendor Room/Awards Pre-Show Combo Advertising:

You can purchase advertising in BOTH the Vendor Room and the Awards Pre-show Slideshows. This will ensure that your ad will receive maximum exposure. 

There is also a discount for purchasing the Combo. 

 

The cost of advertising in the both the Vendor Room and the Awards Pre-show slideshows is $75 for members and $225 for non-members.

 

Please note:

  • The advertising slideshow will present all advertising in LANDSCAPE layout. Your ad must be at least 300dpi at actual ad size with the following dimensions - 10" wide by 7.5" high.
  • You must provide artwork that is landscape for the best viewing.
  • Deadline for purchase and artwork is June 1, 2019


 

CLICK HERE TO PURCHASE VENDOR ROOM/AWARDS PRE-SHOW COMBINATION ADVERTISING 

 


6. Conference Bag Promotional Inserts:


We accept inserts (appropriate to our Mission) to go in the Conference Bags (handed out to attendees).  

 

Cost is $25 per promotional insert for members and $50 for non-members.


PLEASE NOTE:
  •  WE CAN NO LONGER RECEIVE HAND DELIVERED ITEMS (due to the change in start time for the conference).
  • Since all GCLS items are being driven from Chicago to Pittsburgh, items for inclusion in the bags MUST BE RECEIVED BY June 30, 2019. to ensure that they arrive in plenty of time to be loaded into the trailer.  
  •  To Ship: Please be sure to mark on outside of box: "Inserts for Conference Bags." 
  • Email Mary Phillips at m.e.phillips@goldencrown.org to request the shipping address.  

 
Items not received by the deadline will not be included in the bags.  Due to tight timelines, there will be no exceptions and no refunds.

 

CLICK HERE TO INCLUDE YOUR PROMOTIONAL ITEMS IN CONFERENCE BAGS

 



All advertising space is reserved on a first-come, first-served basis.  Please note limitations on refunds (no refunds after April 1, 2019).  Please email Mary Phillips with any questions.

2019 Tee Corinne Nominations

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