Judging Rules & Regulations
As we've mentioned elsewhere, our prime goal is to ensure the integrity of the awards program.
To do this, it is essential that we lay out some very clear, detailed rules and regulations that form the basis of the awards process.
The rules and regulations are numerous - and each is important:
- A potential judge must attend two live instructional webinars, provided by the GCLS, that include direction/instruction on the judging process, judging ethics, expectations, how to use the judging forms to their fullest, and related topics. Attendance is tracked.
- A judge shall recognize that s/he may know some or all of the authors in the awards categories but will assure that all aspects of judging will be fair and impartial. Simply “knowing” an author does not necessitate a conflict of interest. If unsure or clarification is needed, a judge must consult with the Awards Administrators immediately for determination of conflict or not.
- A judge shall recuse herself/himself from her/his role as judge in a category if s/he feels s/he is unable to judge fairly and equitably due to familiarity with the author, editor or publisher.
- A judge shall agree to adhere to the rules and guidelines of the judging process set forth here.
- A judge shall agree to adhere to the timeline established by the GCLS Board of Directors. This includes electronic submission of scoring sheets for ALL books in the category/categories to which the judge is assigned.
- A judge shall agree to read and score ALL books in the category/categories for which s/he is assigned, recognizing that some categories receive many more nominations than others; therefore, requiring a larger commitment of time.
- A judge who informs anyone that they are a judge for the GCLS Literary Awards during the Awards cycle in which they are a judge will be immediately disqualified.
- All judges commit to being impartial in their judging, providing an assessment of each and every book, based on its own merit, and not on the merits of previous works, knowledge of the author, hearsay, or other potentially influencing circumstances.
- Judges must complete the Judges' Agreement prior to the Awards Administrators sending out books for judging. This form is available online for review at http://goldencrown.org under Awards. The Awards Administrators reserve the right to replace any judge who has not submitted the Agreement prior to September 30, 2019..
- A judge shall not request to withdraw from the judging process after the process has begun, except in an emergency situation that has been discussed with the Awards Administrators, or if an unexpected conflict of interest occurs. It is imperative that the judging process is ethical and performed within the prescribed timeline.
- If a judge requests to withdraw or has been asked to withdraw from the judging process after the process has begun, s/he agrees to return any physical and/or eBooks that have been provided. The GCLS reserves the right to invoice the former judge for costs associated with purchasing and/or delivering the required book(s) to a reserve judge to continue the judging process.
- The decisions of the judges and awards administrators shall be final and no correspondence will be entered into by the judges, the awards administrators, or any other group representing the GCLS, concerning the judging process or final outcomes.
- Judges who have served three consecutive years and have completed all their assignments in each year will be eligible to receive one free year of membership for the GCLS.
- The judges will agree not to sell any copies of paper books or eBooks received for judging.